Transition the payroll run state
Crew module
POST/payroll-runs/{id}/transitionspayrollRuns.transition
Moves the payroll run lifecycle to another state through its transition RPC, which writes the transition ledger. Uses compare-and-set on `expected_state`; a disallowed transition returns a 422 refusal. Requires `Idempotency-Key`; a replay returns the original response. A rule that refuses the request returns 422 with `refusal` and `reason`.
- Requires the capability crew.pay_period.manage.
- OAuth scopes: crew.
- Send an Idempotency-Key header. A replay with the same key returns the original response.
- Error statuses: 400, 401, 404, 409, 422, 429. Errors are RFC 9457 problem details.
Path and query parameters
| Field | Type | Required | Description |
|---|---|---|---|
| id | string (uuid) | Yes | Identifier of the payroll run. |
Request body: PayrollRunTransitionRequest
| Field | Type | Required | Description |
|---|---|---|---|
| expected_state | string | Yes | The state the caller believes the row is in (compare-and-set).Constraints: pattern ^[A-Z][A-Za-z]*( [A-Z][A-Za-z]*)*$ |
| to_state | string | Yes | Target state.Constraints: pattern ^[A-Z][A-Za-z]*( [A-Z][A-Za-z]*)*$ |
| reason | string | No | Reason, required by some transitions.Constraints: length 1 to any |
{
"expected_state": "Exported",
"to_state": "Accepted",
"reason": "Client approved the revised scope."
}Response 200: PayrollRun
| Field | Type | Required | Description |
|---|---|---|---|
| id | string (uuid) | Yes | Identifier of the payroll run. |
| org_id | string (uuid) | Yes | Identifier of the owning organization, derived from the parent row and never accepted from the caller. |
| created_at | string (date-time) | Yes | When the row was created. |
| created_by | string (uuid) | null | Yes | Identifier of the person who created the row; null when a seed, platform or system process created it. |
| updated_at | string (date-time) | Yes | When the row was last updated. |
| updated_by | string (uuid) | null | Yes | Identifier of the person who last updated the row; null when a seed, platform or system process updated it. |
| pay_period_id | string (uuid) | Yes | Identifier of the pay period. |
| payroll_run_state | "Draft" | "Calculated" | "Approved" | "Exported" | "Accepted" | "Canceled" | Yes | Payroll run state. |
| currency_code | string | Yes | ISO 4217 currency code of every money field.Constraints: pattern ^[A-Z]{3}$ |
{
"id": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"org_id": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"created_at": "2026-10-08T14:30:00Z",
"created_by": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"updated_at": "2026-10-08T14:30:00Z",
"updated_by": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"pay_period_id": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"payroll_run_state": "Draft",
"currency_code": "USD"
}Code samples
curl -X POST "$XOS_BASE_URL/payroll-runs/0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f/transitions" \
-H "Authorization: Bearer $XOS_API_KEY" \
-H "Idempotency-Key: $(uuidgen)" \
-H "Content-Type: application/json" \
-d '{"expected_state":"Exported","to_state":"Accepted","reason":"Client approved the revised scope."}'const { data } = await xos.payrollRuns.transition("0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f", {
"expected_state": "Exported",
"to_state": "Accepted",
"reason": "Client approved the revised scope."
});response = xos.payroll_runs.transition("0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f", {"expected_state": "Exported", "to_state": "Accepted", "reason": "Client approved the revised scope."})xos payroll-runs transition 0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f --data '{"expected_state":"Exported","to_state":"Accepted","reason":"Client approved the revised scope."}'