Publish a form
Workforce module
POST/form-templates/{id}/publishformTemplates.publish
Publishes a draft form as its next version. Requires `Idempotency-Key`; a replay returns the original response. A rule that refuses the request returns 422 with `refusal` and `reason`.
- Requires the capability knowledge.sop.publish.
- OAuth scopes: knowledge.
- Send an Idempotency-Key header. A replay with the same key returns the original response.
- Error statuses: 400, 401, 404, 409, 422, 429. Errors are RFC 9457 problem details.
Path and query parameters
| Field | Type | Required | Description |
|---|---|---|---|
| id | string (uuid) | Yes | Identifier of the form template. |
Response 200: FormTemplate
| Field | Type | Required | Description |
|---|---|---|---|
| id | string (uuid) | Yes | Identifier of the form template. |
| org_id | string (uuid) | Yes | Identifier of the owning organization, derived from the parent row and never accepted from the caller. |
| created_at | string (date-time) | Yes | When the row was created. |
| created_by | string (uuid) | null | Yes | Person who created the row; null for seed, platform or system writes. |
| updated_at | string (date-time) | Yes | When the row was last updated. |
| updated_by | string (uuid) | null | Yes | Person who last updated the row; null for seed, platform or system writes. |
| name | string | Yes | Form name, unique in the org.Constraints: length 1 to 200 |
| description | string | null | Yes | When to fill it in.Constraints: length 1 to 2000 |
| record_kind | string | Yes | Canon record kind each project submission becomes.Constraints: pattern ^[A-Za-z0-9][A-Za-z0-9._-]{0,63}$ |
| record_subtype | string | null | Yes | Canon record subtype.Constraints: pattern ^[A-Za-z0-9][A-Za-z0-9._-]{0,63}$ |
| fields | array of FormField | Yes | Field definitions in order. |
| requires_signature | boolean | Yes | Whether a submission must be signed. |
| requires_location | boolean | Yes | Whether a submission needs a GPS stamp. |
| pass_score | number | null | No | Score needed to pass; null when not scored to pass.Constraints: range 0 to any |
| approver_role_id | string (uuid) | null | Yes | Identifier of the org role whose holders approve submissions. |
| template_state | "Draft" | "Published" | "Retired" | Yes | Draft, Published or Retired. |
| current_version | integer | Yes | Latest published version; 0 before the first publish.Constraints: range 0 to any |
{
"id": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"org_id": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"created_at": "2026-10-08T14:30:00Z",
"created_by": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"updated_at": "2026-10-08T14:30:00Z",
"updated_by": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"name": "Rigging pre-use check",
"description": "Before every lift.",
"record_kind": "Inspection",
"record_subtype": "Safety",
"fields": [
{
"key": "hoist_ok",
"label": "Hoist inspected",
"kind": "yes_no"
}
],
"requires_signature": true,
"requires_location": true,
"pass_score": 2,
"approver_role_id": "0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f",
"template_state": "Draft",
"current_version": 1
}Code samples
curl -X POST "$XOS_BASE_URL/form-templates/0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f/publish" \
-H "Authorization: Bearer $XOS_API_KEY" \
-H "Idempotency-Key: $(uuidgen)"const { data } = await xos.formTemplates.publish("0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f");response = xos.form_templates.publish("0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f")xos form-templates publish 0192f1e2-7c3a-7b4d-9e8f-1a2b3c4d5e6f